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# Sales bill

> Bill jewellery to a customer, with old gold exchange, returns and payments by cash, card, UPI or bank transfer.

The sales bill is the main counter screen. Here you bill the jewellery, take the customer's old gold in exchange, and record how they paid.

**Menu:** Daily Counter → Sales → Sales bills

![Sales list](/_fern-files/_img/ac29dcb6abd4a26c8add88822e22b1ef4ec4134210d2992de6e750d4f2fc3edb.webp)

## New sale

Click **Add** to open **New Sale**.

![New Sale](/_fern-files/_img/54706ea990d44de4a197e87c6774b366c22ccbb251fec09fc08b420c1432787a.webp)

### Header

| Field                         | What to enter                                         | Example          |
| ----------------------------- | ----------------------------------------------------- | ---------------- |
| Sale Date \*                  | Today's date is filled in                             | 31/10/2026       |
| Transaction Series \*         | The bill series                                       | Default Sales    |
| Sale No                       | Filled in for you                                     | SAL0001          |
| Status                        | Bill status                                           | Approved         |
| Billing Customer \*           | The customer. Click **+** to add a new one            | Murugan, Madurai |
| Sales Channel                 | Where the sale happened                               | Counter          |
| Salesperson                   | Who served the customer                               | Priya            |
| GST Type                      | *Intra State (CGST+SGST)* for customers in Tamil Nadu | Intra State      |
| Place of Supply               | The state                                             | Tamil Nadu       |
| Metal Rate                    | The rate to use                                       | Today's 22K rate |
| Due Date / Delivery Date      | If payment or delivery is later                       |                  |
| E-Way Bill No                 | If needed                                             |                  |
| Reverse Charge / Has Suspense | Switches, off by default                              | Off              |
| Narration                     | Any note                                              |                  |

### Sales items

Scan the tag in **Scan / Search Tag**, or pick from **Item**. Click **Add Item** for more rows.

| Group          | Columns                                            |
| -------------- | -------------------------------------------------- |
| Basic          | S.No, Scan / Search Tag, Item, Pcs                 |
| Weights        | Gross Wt, Stone Wt, Net Wt                         |
| Metal          | Rate, Metal Amt                                    |
| Wastage        | Wastage Type (Percentage), Wastage Val, Wastage Wt |
| Making charges | MC Type (Per Gram), MC Value                       |
| Discount       | Before Discount and discount amount                |
| GST            | GST on the item                                    |

**Example:** Murugan buys a 22K chain, net weight 8.250 g. Scan its tag and the weights, wastage and MC fill in from the tag.

### Add from Estimation

![Add from Estimation](/_fern-files/_img/f9ecf89cc24f01253c7daca55d302229e4549141313199ef00fc379ad22c13ff.webp)

Click **Add from Estimation** and choose the customer's estimation. Its items are added to the bill. See [Estimation](./estimation).

### Old jewel exchange

![Add Old Jewel Purchase](/_fern-files/_img/1f2eb7e287f91ef0e91eed416998ddeef0da8c69f59f748edc0a61add5c3de48.webp)

In the **Old Jewel Purchase** block, click **Create New** to enter the customer's old gold, or **Adjust Existing** to use an old jewel bill already made.

#### Choose the series

The voucher number is filled in, for example OJP0001.

#### Enter each old piece

Pick the item and enter Pcs, Gross, Stone and Less weight. Net weight is worked out. **Purity %** starts at **91.6**. Pure weight is worked out from it.

#### Check rate and save

Enter the rate. **Calc By** is *Net Weight*. Use **Add Item Row** for more pieces, then **Save**.

The old gold value is taken off the bill.

### Sales return

In the **Sales Return** block, click **Create New** if the customer is returning a piece in the same visit. See [Sales return and adjustment notes](./sales-return-and-adjustment-notes).

### Receipts

![Receipt row](/_fern-files/_img/b7ad781f655a5e4859b6dfa45078792a92920ba8eb3e9eb6a08906bc1145c39e.webp)

Click **Add Receipt** to record money received, or **Add Metal Receipt** when the customer pays in gold.

![Payment modes](/_fern-files/_img/4a8f1f9ed2f9c5cf1d1a1fa917a9e014e6d6ea625de49c590e2f135600b64bc0.webp)

Payment modes: **Cash**, **Bank Transfer**, **Card** and **UPI**. You can add more than one row, for example ₹20,000 cash and the rest by UPI.

### Sales summary

The summary on the right shows Total Items, Total Net Weight, Total Pure Weight, Total Before Discount, Taxable Amount, CGST, SGST, Gross Amount, Round Off, **Net Amount**, **Net Receivable** and Total Received.

Click **Save** when the bill is done.

> **Tip**
>
> Before saving, check that **Total Received** matches **Net Receivable**.